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Don't lose your data: Find out how to backup correctly

With the ever-faster advancement of technology, the amount of data we produce on a daily basis has increased exponentially. From personal files such as photos, videos and documents to company information, it is essential to ensure the safety and protection of this data against unexpected losses, such as hardware failures, hacker attacks, natural disasters, among others. That's where data backup comes in, a crucial practice that is a backup of data that is stored on a device, be it a computer, smartphone, server or other type of media.

Types of Backup

There are several types of data backup, each with its own characteristics and advantages. Below the most common ones:

  1. Full Backup: A complete copy of all data stored on a system, including files, folders, settings and programs.

  2. Incremental Backup: This type of backup backs up only files that have been modified or added since the last backup. Faster and consumes less storage space than a full backup.

  3. Local Backup: Involves creating copies of data on a local storage device such as an external hard drive or a USB flash drive.

  4. Mirror Backup: It is used to create an exact copy of all data in real time, on a second device or location. This means that any changes made to the data on the original device are automatically replicated in the backup.

  5. Cloud Backup: The internet is used to send copies of data to a remote server in a cloud storage service.

  6. Differential Backup: It is a copy of the files that have been modified since the last full backup. It is faster than a full backup and requires less storage space than an incremental backup.

  7. Continuous Backup: It is a type of backup that runs in real time, data is constantly monitored to detect changes and make backup copies immediately.

The choice of backup type to be used depends on the needs and resources of the organization or individual. It is important to have a proper backup plan that ensures data is protected from loss, corruption or theft.

Where to Store Your Data

There are several ways to store a backup and the choice of method will depend on the type of data that will be protected, the size of the files of importance to the user and the frequency with which this action is needed. They include:

  • External hard drive backup: Connect an external hard drive to your computer and copy files to it. The external hard drive should be kept in a safe place and updated regularly.

  • Cloud backup: Upload your files to a cloud storage service such as Google Drive, Dropbox or iCloud. This will allow the files to be accessed from anywhere, and if something happens to your computer, you will be able to have a copy of the files.

  • Server backup: If you have a company or a large amount of data, backup on a server is necessary. It will be stored there and it will also be possible to carry out backups automatically, since the server is a dedicated machine for this function.

Whichever method you choose, verify that the backup was done correctly, in addition to the functioning of the files. Regular performance is very important for the preservation of data and the possibility of restoration in case of loss.

Some Backup Softwares

Free backup software is available, but the more complex the environment, the more features and functionality required to meet specific backup obligations.

If you are managing multiple servers, databases or critical applications, you may need backup software with advanced features such as:

  1. Data deduplication;

  2. Cloud backup;

  3. Centralized management;

  4. Granular recovery.

These features may only be available on paid solutions or subscription plans.

On the other hand, for smaller and less complex environments, free and open source backup solutions are used, which meet backup needs without having to invest in a more developed solution.

The most popular free backup softwares are:

  • AOMEI Backupper Standard: using this software you have system backup, disk/partition backup, file backup and system restore. It has additional features like boot disk creation.

  • Clonezilla: Open source software that creates disk images and clones partitions. Supports multiple file systems including NTFS, ext4, btrfs and others.

  • Google Drive: Powered by Google and allows you to back up files and folders to Google Drive.

  • EaseUS Todo Backup Free: One of the most popular options for free backup. It provides disk/partition backup, system backup, file backup and incremental backup. In addition, disk cloning and backup restoration on different hardware is possible.

  • Cobian Backup: It is open source for Windows. Scheduled backup, open file backup, remote backup, and more are performed.

  • Paragon Backup & Recovery Free: With this software for Windows you can perform disk/partition backup, system backup and file backup. It also has additional features like support for incremental and differential backup.

It is important to analyze whether the chosen software will be compatible with the operating system and if it will meet the specific backup needs.

Important Points

For a proper data backup, there are a few key steps:

  1. Assess Your Needs: Determine what data is critical to your business or personal life. This will help define what information should be backed up.

  2. Choose backup method: There are several options available, such as local backups on physical storage devices and cloud backups on remote servers. Use a combination of both to ensure redundancy.

  3. Set a backup frequency: Establish how often data should be backed up. This will depend on how much data changes and how up-to-date it needs to be.

  4. Automate the process: Use automated backup tools to schedule and run backups on a regular basis. The risk of human error will be reduced and it will ensure that the backup is done consistently.

  5. Store backups properly: If you opt for local backups, be sure to store your devices in a secure location that is protected from theft, fire, and other physical damage. For cloud backups, choose a reliable provider with robust security features.

  6. Test the restore: Periodically verify that you can restore data from backups. This helps ensure backups are working properly and data can be recovered should the need arise.

Backing up is an essential investment in protecting your information. By following the steps mentioned above and maintaining a consistent approach, you will be prepared to face potential data loss and minimize negative impacts on your personal life or in your business.

In short, by creating regular backup copies and following best practices such as using reliable media, storing backups in separate locations, and testing data recovery, you can minimize the risk of loss. Data backup is critical for businesses and individual users, providing peace of mind and resilience in the face of adverse situations.

Do you perform backups regularly? Tell us here in the comments!


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